MoCCFOA New Clerks Institute

March 13, 2017 • 7:30 am-5:00 pm (8 contact hours)

Holiday Inn Select - Columbia, MO

The New Clerks’ Institute is an educational program recognized by the International Institute of Municipal Clerks (IIMC) and is designed to meet the educational requirements of the Certified Municipal Clerk (CMC) program, as well as the Missouri Registered City Clerk (MRCC) program. In order to apply for Missouri or IIMC certification all clerks must attend the New Clerks’ Institute.


Fee: $125

7:30am Welcome

Writing Skills, Yvonne Lewis-Day

Focus on mechanics of good writing applicable to all written communication by the clerks (punctuation, correct use of numbers, capitalization, formatting, style, etiquette, proofreading) - Includes participate handout that can be used as a desk reference.  She will also cover the most commen grammatical and style errors in American business and government.

11:00am Sunshine Law, John Young

Topics covered include: Who does the Sunshine Law apply to? What is a public meeting? What is a public record? Liberal construction of the law; Procedures and limitations for closing meetings and records; and fees for copying public records; Procedures and limitations for closing meetings and records; and fees for copying public records and more will be discussed during this informative session.

Noon Lunch on own

Public Administration, Agendas and Minutes and Clerks Panel, Octavia Pittman, Nici Wilson, Gayle Conrad and Melissa Mattson

An overview of the nuts and bolts of being a city clerk which include the various types of governments; the role of a city clerk; boards and commissions; agendas, minutes, ordinances and resolutions.  Other topics will include the sunshine law, records retention and budgeting. Additional discussion will consist of elections and the Missouri Ethics Commissions, as well as public works contracts and bidding procurement, identity theft, business and liquor licenses, notary public and voter registration. 

2:45pm Break

Ordinance, Resolutions and Basics of Parliamentary Procedure, Octavia Pittman, Nici Wilson, Gayle Conrad and Melissa Mattson

Panel will compare and contrast ordinances and resolutions in terms of their form and use.  We will discuss the classifications and legal requirements for ordinances, the procedure by which they are adopted and codification of ordinances.  The presentation will conclude with a basic summary of the rules of parliamentary procedure and common mistakes made regarding those rules.

New Clerks Presentation - Monday, March 13, 2017


Or download and mail the 
Registration Form to: 
Missouri State University

Outreach Noncredit Programs
901 S. National
Springfield MO 65897



To download the complete brochure

Click HERE